Pavilion | Public Entities

Five core capabilities that empower procurement

Department end user filling out their purchasing details in a simple form.

1. Smart Intake

Create a single starting point for all purchases

Our intelligent system automatically routes requests to the right purchasing method based on your agency’s policies and the purchase need.

Task list highlighting what is the next procurement step.

2. Automatic compliance guidance

Eliminate guesswork with  step-by-step guidance for each purchase

Users receive clear direction on required tasks, forms, and approvals—all customized for your agency’ compliance requirements.

Supplier with tags showing they are on an approved contract, local and women-owned.

3. Intelligent supplier discovery

Find qualified suppliers that meet your specific requirements

Search results automatically factor in compliance status, service areas, contract availability, diversity and local business credentials, and supplier capabilities relevant to your need.

Message from a Pavilion team member saying we have found additional suppliers that work for your need.

4. Supplier engagement support

Connect with the right government sales representatives efficiently

Our team identifies the correct contacts and provides ongoing support to ensure suppliers respond promptly with the information you need.

5. Centralized tracking

Monitor all procurement needs from a unified dashboard

Your procurement team gets full visibility into request status so you can identify bottlenecks and provide targeted support exactly when needed.

Frequently asked questions
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What is Pavilion?

Pavilion helps you find contracts you can use all in one place – for free. As the "Google" for public procurement, Pavilion lets you search the nation’s largest network of 100,000+ contracts across national and regional cooperatives, states, and local entities.

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How do I get started using Pavilion?

Search for contracts by simply typing in what you’re looking for. This can be a product, service, supplier, or even contract number.
Signing up for a free account lets you see full contract documents, reach out to suppliers and contract administrators, and gain access to other features that help you save time. You don’t need to procure us to use us!

Looking for help? Review our training materials here to learn how to create an account, start your search, and get the most out of Pavilion. Or, schedule a walkthrough with our product specialists here.

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Does Pavilion cost money to use?

Pavilion is free to public entities. There is no fee to access contract data or use Pavilion.

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Why are you doing this?

We believe that public servants deserve excellent tools for the critical work they do. And this is motivated by our team’s direct experience in public service. Our founder Mariel Reed was frustrated by how hard it was to find contracts while serving the City of San Francisco. It felt like a losing game of “Go, Fish!” trying to find contracts through emails, calls, websites, and other disparate sources. While all public purchasing data is a matter of public record, not all purchasing data is easy to find, well organized, or readily accessible.

So, we were founded in 2018 to make it easier for public servants to leverage the work of their peers – and help governments procure faster.

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What kind of contracts are on Pavilion?

Pavilion is the largest repository of cooperative, state, and local contracts, including:

Local agencies: Orange County, City of Austin, Maricopa County, City of Mesa, Tarrant County, Fort Lauderdale, Miami Dade, Chesterfield County, etc.
States: Pennsylvania, California, Texas, Florida, Virginia, Massachusetts, Washington, Ohio, New York, etc.
National purchasing cooperatives: Buyboard, Sourcewell, TIPS, HGACBuy, Equalis, Choice Partners, GoodBuy, etc.
Regional purchasing cooperatives: Region 19 ESC, GPPCS (AZ), VASCUPP (VA), Region 7 ESC, Region 6 ESC, etc.
General Services Administration (GSA) multiple award schedule contracts available to local entities

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Where does the data on Pavilion come from? How often is it updated?

In addition to collecting information that is publicly available from hundreds of public entities across the country, Pavilion partners directly with government agencies, businesses, and cooperative purchasing organizations to add and update data on our platform.

Our contract data is refreshed regularly to keep our information up to date based on data available to us at the time. Is there a contract source you want to see on Pavilion? Let us know at contracts@withpavilion.com.

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Why are there missing contract documents for some contracts?

Pavilion encourages all cooperative organizations to share as much information as possible to expedite the search and due diligence process for the buyer. However, sometimes cooperatives decline to share this information except directly with their members. Pavilion can help you request the documents, or you can encourage your cooperative contact to share their documents on Pavilion.

* Listing on Pavilion is not an endorsement by the cooperative of Pavilion

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How can I contribute my entity’s contracts?

Sharing your contracts with us will help users from your agency find your own contracts faster – and help other agencies find them too.

Reach out to our team at contracts@withpavilion.com to get started.

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Can I add Pavilion’s search bar to my entity’s website?

You can add Pavilion’s search bar to your website or intranet page. You can see examples of what this looks like on Orange County, CA’s website and Region ESC 18’s website, or read more about the process here. To get started, email partnerships@withpavilion.com.

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How is Pavilion free for public entities? How does Pavilion make money?

It’s free for public entities to use Pavilion, and it’s also free for suppliers to be listed on Pavilion.

Recently, we've started offering suppliers the opportunity to invest in growing their public sector business by opting into a paid experience on our platform called “Pro.” Pro Suppliers get access to features and services on Pavilion that we know matter to public entity buyers. For example, they can share more detailed information about their business, products, and services. This allows you to see more relevant results in searches and get more information about Pro Suppliers up-front.

‍We also work with each Pro Supplier to make sure they quickly respond to your questions when you message or call them through Pavilion (we aim to get you a response within 24 hours). This allows you to quickly hear back from Pro Suppliers.‍

‍Read this blog post for more information about how we align our business incentives with the impact we seek to deliver for public servants and the communities they serve.

Turn purchasing complexity into clarity for your departments — for free

How Pavilion transforms procurement

Great experiences in less time

More compliant procurements

Streamlined supplier connections

Full visibility

Five core capabilities that empower procurement

1. Smart Intake

2. Automatic compliance guidance

3. Intelligent supplier discovery

4. Supplier engagement support

5. Centralized tracking

Implementation designed for busy procurement teams

Minimal setup required

Targeted team training

White-glove support

Ongoing partnership

Ready to streamline your purchasing for free?

Learn more about Pavilion

Frequently asked questions
‍

Turn purchasing complexity into clarity for your departments — for free

How Pavilion transforms procurement

Great experiences in less time

More compliant procurements

Streamlined supplier connections

Full visibility

Five core capabilities that empower procurement

1. Smart Intake

2. Automatic compliance guidance

3. Intelligent supplier discovery

4. Supplier engagement support

5. Centralized tracking

Implementation designed for busy procurement teams

Minimal setup required

Targeted team training

White-glove support

Ongoing partnership

Ready to streamline your purchasing for free?

Learn more about Pavilion

Frequently asked questions‍

Frequently asked questions
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