Bonfire users can use Pavilion to find and use contracts directly within the Bonfire experience. But you can get even more out of your agency’s experience with Pavilion by publishing the contracts you create on Bonfire to Pavilion.
Why publish your contracts to Pavilion?
Adding your agency’s contracts to Pavilion can help you:
- Support your own users. When you add contracts on Pavilion, they'll show up in relevant search results when you, your team, or end users search on Pavilion for contracts. Your teammates can more easily find and use the contracts you've already put into place. Make sure your colleagues never miss one of your entity’s contracts they should be using!
- Support your peers in public procurement. If you’ve ever piggybacked on a peer agency’s contract or reviewed their solicitation documents while crafting your own scope of work, you understand some of the benefits of sharing. Now, you can help enable administrative cost savings for other agencies, too.
- Promote local economic development. It's meaningful for a local and/or small business to generate more sales using a contract they've already been awarded. When you publish your contracts on Pavilion, you can help your awarded suppliers get more business using their existing contracts, promoting economic development in your region.
- Save time responding to public records requests. When you share your contract records and documents on Bonfire and Pavilion, you can reduce the amount of time your team spends responding to requests from other public entities, suppliers, and the general public.
Other agencies have already begun reaping the benefits of sharing their contracts on Pavilion. If you are already a Bonfire customer, there is no additional cost to publish your contracts using Bonfire to Pavilion.
How to set up contract-sharing to Pavilion using Bonfire
You can set up automatic publishing of your contracts to Pavilion in just a few steps:
- Contact your Bonfire customer success manager (CSM) to request that Bonfire turn on the “Public Contracts” module for your agency. Bonfire is typically able to complete this request within 1-2 business days. You can see an example of what the “Public Contracts” module looks like for Pinal County, AZ and Hillsborough County, FL. Please consider cc’ing contracts@withpavilion.com on your request so that we know you’ve initiated this process.
Here’s a template you can use to submit this request:
Subj: Please turn on our “Public contracts” page
Cc: contracts@withpavilion.com
Dear {{Your CSM’s Name}},
I'm reaching out because our agency would like to set up a “Public Contracts” page like this one so that we can share our contracts with other public entities and more easily publish them to Pavilion. Can you please enable this for our agency?
Thank you,
{{Your Name}}
- Toggle an individual contract to “public” to publish it to this page. You may change settings from “private” to “public” at any time. Make sure you are also sharing relevant contract documents. These documents help your entity’s users and public procurement peers find key contract information without having to contact your agency.
- (Optional) Configure a custom public contract field for cooperative contracts. Many public entities include piggyback language as a default in their solicitations and contracts. We encourage you to publish as many contracts as possible, since even contracts that are not available for piggybacking can still be useful to other entities conducting market research or writing new scopes of work. You can set up a custom field to mark certain contracts as “cooperative” or “piggybackable” - see an example from Pinal County, AZ. Here's how to configure a custom field.
If your contracts are labeled as available for piggybacking, they will appear in search results when other entities search on Pavilion. If they are not labeled as available for piggybacking, they will only appear when your users search Pavilion, but not when other entities search.
- Contact Pavilion at contracts@withpavilion.com to let us know you’re ready to publish your contracts on Pavilion. Once your “Public Contracts” page is live, Pavilion can begin pulling data from this page into our database and automatically add new contracts on a regular cadence. We’ll let you know when this is complete!
