Using a shareable contract (also known as cooperative purchasing or piggybacking) can save government staff time and achieve cost savings. But if you’re new to using shareable contracts, navigating the diligence process can be tricky. 

Here’s a general diligence checklist that can help you quickly evaluate whether or not you can use a shareable contract. The checklist is intended as a general guide that covers the basic diligence requirements for most public agencies. Note that while most states and local governments allow for shareable purchasing, specific requirements can vary from one entity to the next. For example, the City of Los Angeles is authorized to utilize contracts from other public entities, even if those contracts do not explicitly include shareable language.

Please confirm your agency’s specific requirements before making a purchase.

Shareable purchasing diligence starter checklist:

You can find shareable contracts for the products  and services you need, for free, using Pavilion. Search hundreds of thousands of shareable contracts from local entities, states, and national and regional cooperatives, all in one place.